Staff Administrative Assistant/Payables Clerk

The Western North Carolina Conference of The United Methodist Church is seeking candidates for the position of Staff Administrative Assistant/Payables Clerk.     This position reports directly to the Controller, and would be located at 3400 Shamrock Drive, Charlotte, NC.    This is full-time, non-exempt position.

The purpose of this position is to greet visitors to the office, answering general phone calls, process all Treasury Services mail, and work with other conference staff on weekly rotation of all conference mail.  Specific duties will include:  arranging meetings for committees staffed by Treasury Services, maintaining office supplies, and serve as principal administrative support to the Conference Treasurer.   This position will also be responsible for receiving check requests, review and verify accuracy of information, enter invoices in accounts payable system, completing posting to the general ledger, and providing Controller with check/EFT posting registers for payments being processed.  Responsibility will also include reconciling of all general ledger accounts as related to Payables for each of the four funds, maintaining vendor files for updates to addresses, etc., and verifying completion of Form W-9 for new vendors, electronically filing the same.    (Full Job Description available upon request).

A demonstrated ability to maintain the highest standards of confidentiality and professionalism in all matters is required.   Skills required include proficiency in Microsoft Office (Work, Excel, Access, PowerPoint, etc.), Microsoft Dynamics Great Plains Accounting Software, ARS Church Accounting software, and knowledge of electronic banking procedures.  The candidate selected will exhibit proven attention to detail, excellent communication skills – written, verbal and listening.   An Associate’s Degree is preferred, with 5-7 years of progressively responsible accounting/administrative experience is required.

To apply for this position, please submit cover letter, resume and completed employment application (email preferred).  Please click here to access the employment application:


Kathy C. Odell, SPHR
Director of Human Resources
The Western North Carolina Conference of The United Methodist Church
P. O. Box 18005
Charlotte, NC  28218
(704) 567-6117 (Fax)