Office Administrator

Duke Memorial United Methodist Church in Downtown Durham is seeking an experienced and qualified Office Administrator to join our ministry team. The Office Administrator provides project management, office administration, and communication support. This position requires a person who possesses flexibility, creativity and problem-solving skills as well as a pleasant and helpful manner in working with the church, congregation members, community, laity, and staff.

 

Qualifications

  • Friendly, professional demeanor
  • Ability to manage multiple projects and tasks
  • Ability to create systems to increase office efficiency
  • Self-motivated and ability to take initiative to get the task done
  • Ability to learn new software
  • Desire to serve God and the church, and to contribute to the mission and vision of Duke Memorial UMC as part of a ministry team

 

Education

  • High School diploma with 2-3 years’ administrative office experience
  • Preference given to those with experience working in a church

 

Software and Technology Skills and Competencies

  • Proficient computer skills with Microsoft Office (Publisher, Outlook, Office 365, Excel, and Word)
  • Strong knowledge of office equipment (computer, telephone, printer, copiers, fax machine, postage meter, etc.)
  • Strong knowledge of internet, cloud storage and Social media (Facebook, YouTube, Twitter)
  • Knowledgeable with ACS (church membership database)
  • Familiar with Google Apps (Email, Calendar, Drive, Maps, Chrome)
  • Familiar with Email Marketing Software (MailChimp, Constant Contact)

 

Responsibilities to include, but not limited to:

  • Provide project management, office administration, and communication support to Pastor, ministry leaders, community, and congregation members
  • Manage day-to-day operations of front office administration (manage office volunteers, sending letters, greeting visitors, incoming/outgoing mail, answering/screening phone calls and doors, receiving deliveries, order office supplies, office equipment maintenance, filing)
  • Design and create church-wide communications to include Sunday and holiday (Maundy Thursday, Good Friday, Christmas Eve, etc) church bulletins, stewardship campaign materials, e-newsletter, logos, small group and ministry brochures, funeral bulletins, ads and event posters
  • Complete Charge Conference and Tables I, II, III reports and other online data collection required by NC Conference of the United Methodist Church
  • Create and distribute weekly e-newsletter “This Week at Duke Memorial” to church list-serv using MailChimp and Constant Contact
  • Develop systems and processes to improve the overall effectiveness and efficiency of the front office and church
  • Manage and create budget for Office Administration
  • Update of church membership database using ACS software to keep accurate records of over 900 members (new members, certificate of transfers, baptisms, confirmations, visitors, birthdays, anniversaries, change of address, etc.)
  • Maintain a master calendar of all church activities and of all events taking place in our facilities
  • Perform other duties as assigned

 

Employment Status

  • Monday – Friday, Full-time (40 hours/week), non-exempt position
  • This person is responsible to the Pastor who does the annual evaluation, and this person collaborates with the Pastor on setting annual ministry goals/outcomes.
  • Hiring salary range is $36-40K and will be determined based on experience.  A successful background check is required for this position prior to hire. To apply, please submit a cover letter, resume and three professional references to jobs@dukememorial.org.  No phone calls please.